PayPal Xero Integration
Connect PayPal to Xero so sales, fees, payouts, and refunds reconcile automatically. We build custom PayPal-Xero integrations that end spreadsheet bookkeeping and keep your accounts accurate.
Cloud accounting for UK small and medium businesses
Automated Reconciliation
Every PayPal transaction — sales, refunds, fees, transfers — mapped to the right Xero accounts automatically, with payouts matched to bank feeds.
Correct Fee Accounting
PayPal's layered fees (fixed + percentage) booked correctly as costs, so your gross-to-net always reconciles to the penny.
HMRC-Ready Records
VAT treatment applied correctly to PayPal sales, MTD-compatible records, and a clean audit trail for your accountant.
What Our Xero Integration Includes
Common Xero Integration Scenarios
E-commerce Sellers
Hundreds of PayPal orders a month reconciled to Xero without CSV exports or manual entry.
eBay and Marketplace Sellers
Marketplace PayPal income flowing into Xero with fees, refunds, and disputes handled correctly.
Replacing Manual Processes
Migration from spreadsheets, CSV imports, or unreliable connector apps to a robust custom sync.
Xero Integration Pricing
Transparent, project-based pricing. All prices include development, testing, deployment, and 30 days of post-launch support.
Standard Sync
£2,500–£5,000
1–2 weeks
- ✓Sales and refund sync
- ✓Fee posting
- ✓Payout reconciliation
- ✓Chart-of-accounts mapping
- ✓VAT handling
Custom Integration
£5,000–£10,000
2–4 weeks
- ✓Everything in Standard Sync
- ✓Multi-currency and FX
- ✓Dispute and case handling
- ✓Custom reporting
- ✓Historical data backfill
- ✓Xero API rate-limit management
Marketplace / Complex
£10,000–£15,000
4–6 weeks
- ✓eBay / marketplace flows
- ✓Multi-entity setups
- ✓Seller payout accounting
- ✓Migration from connector apps
- ✓Custom close reporting
Prices are indicative ranges based on project scope. Contact us for a tailored quote.
Xero Integration FAQ
PayPal has a Xero feed — why build a custom integration?+
PayPal's native bank feed dumps raw transactions into Xero, but you still reconcile them by hand, and fees, refunds, and multi-currency cause mismatches. A custom integration does the matching and categorisation for you, correctly, every day.
How do you handle PayPal fees in Xero?+
PayPal fees vary by transaction type and volume. We post them as a banking fee expense with the correct split per transaction, so gross sales, fees, and net payouts all reconcile exactly.
Can you reconcile past PayPal history?+
Yes. We can backfill historical transactions into Xero, mapped to the correct periods and accounts — useful after switching accountants or cleaning up messy books.
Do you also work with Stripe alongside PayPal?+
Yes — many businesses run both. We can build a combined reconciliation pipeline that handles both payment platforms into the same Xero organisation.
Need a PayPal Xero Integration?
We connect PayPal to Xero with robust, well-tested code. Get a free consultation and project estimate today.