QuickBooks Inventory — Live in the Browser
Advanced Inventory users are precisely the companies that can't migrate — and precisely the ones whose sales team can't see stock without a paid seat on the file. This addon publishes multi-site quantities, reorder points and serial/lot data to anyone who needs to promise, pick or purchase.
Multi-site stock visibility for sales and warehouse — without a single extra QB seat
Why Stock Stays Locked in the File
'Can we sell it?' needs a phone call
Sales reps can't see stock — every quote pauses while someone checks the warehouse, or worse, promises get made blind.
A seat just to look
Giving the warehouse or a rep QuickBooks access means buying a licence and granting the whole ledger — so most teams simply don't.
Reorder points fire silently
Stock drops below reorder inside the file — nobody hears about it until the item's already out.
Multi-site means multi-blind
Each site sees its own stock; the consolidated picture lives in a report someone runs weekly.
How It Works
Agent on your server
A lightweight agent installs beside your existing system — reads the data store directly, makes outbound connections only. No open ports, no VPN, no firewall changes.
Continuous replica
Your records flow to an encrypted, read-only cloud copy via a private tunnel — change-tracking, not dumps. The production system never takes the load.
Web dashboard
Your team searches, reports and browses from any browser or phone — scoped and audited. Answers from the data, not access to the server.
What Your Team Can Finally Do
Common QuickBooks Inventory Access Scenarios
The quote on the phone
Rep checks live available-to-promise while the customer is still talking — no callback, no oversell.
The re-order that fires itself
Reorder breaches surface as alerts to purchasing — the stockout gets prevented, not reported.
The recall lookup
A faulty batch surfaces — serial/lot search shows which orders took which units in seconds, not a day of archive-diving.
Inventory Access Pricing
Every plan includes the agent, the replica and the dashboard. Setup is scoped to your systems — most installs are live within two weeks.
Add-on
£59/mo
Add to any tier
- ✓Multi-site live stock
- ✓Reorder alerts
- ✓Serial/lot lookup
- ✓Unlimited viewer seats
- ✓Sales & warehouse views
- ✓Email support
Operations Pack
£99/mo
Bundle
- ✓Inventory Lookup
- ✓Documents & Attachments
- ✓Alerts engine
- ✓~22% off list prices
- ✓Priority support
- ✓Quarterly review
Enterprise
Included
Bundled
- ✓All read-side addons
- ✓Unlimited files
- ✓SSO + audit feed
- ✓SLA + service credits
- ✓Dedicated engineer
- ✓Custom retention
Requires a DevPros replica tier (from £59/mo). Compare one QB seat per viewer at £40–60/mo — unlimited viewers is the point.
QuickBooks Inventory Access Data Access FAQ
Does this need Advanced Inventory?+
No — standard item quantities work on any edition. Advanced Inventory adds multi-site, bins and serials which we surface natively.
Can reps see cost prices or margins?+
Only if you configure it — the sales view defaults to quantities and sell-side info only. Costs stay hidden.
How live is 'live'?+
The replica syncs continuously — typically seconds behind QuickBooks, close enough for promise decisions.
Does it work with barcodes / scanners?+
Lookup by barcode or SKU is supported; scanner integration for counts and picks is on the write-back roadmap.
Your QuickBooks Inventory Access Data, Reachable
If the answers your team needs live in a system nobody can reach, that's fixable — without migration, without VPN, without new infrastructure.